[Everyone] Announcement of Scheduled HOA Meeting and Document

[Sara Crews]

Good morning Vincent.  I've studied over the proposed amendments to the bylaws.  I want to commend  Molly, Ron, and all of our board members for all of their work and efforts that have gone into these proposed changes.
 
After considerble thought, I must take exception to Article III, Section 4 - Leasing of Lots, Number 1. (a)  A fully executed copy of the proposed lease, if applicable, (must be provided to the Board at least fifteen (15) days prior to commencement of occupancy).
 
I feel that I need to share my viewpoint prior to our meeting on September 28th.  It is my feeling that since I occupy the home any arrangements, whether written or verbal, made between myself and the current or any future roommate is totally private.  For the record, there is no lease between my current roommate and myself; the only verbal requirement is that I be provided with a minimum notice of two months should she choose to reside elsewhere.  Further, for the record, the financial arrangement of a monthly stipend between myself and the current or any future roommate falls under the IRS-approved, non-taxable annual gift of $19,000 or less.  So, it is not reported on my income tax.  This is why I used the above term "private."  Lastly, (to reiterate) it will be an invasion of my privacy, or any other Chelsea Place homeowner, who occupies the property if Section 4.1 (a) is adopted.
 
Please accept my apology for my failure to provie each homeowner with the name and phone number of the person residing in my home.  I've always done so since 1993.  The change in occupancy occured during COVID; so, I guess there was a lapse of memory on my part.  Melissa Jennings (cellphone:  404-649-1898), who formerly worked for CDC, is living downstairs.  Unfortunately, she was one of the 2400 CDC employees fired on that terrible, single day.
 
I look forward to seeing each of you on September 28th.
 
All the best,
Sara

> On 09/06/2025 1:51 PM EDT Vincent Wimbush via Everyone <everyone at chelseaplacedecatur.com> wrote:
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> Greetings to Chelsea Place Neighbors/Owners.
>  
> Consider this communication a (21-day) reminder notification of the important HOA Meeting scheduled for Sunday, September 28. I propose the prompt start of the meeting at 5:00pm. Given the agenda and import of this meeting I recommend that we not make this a cookout meal event. (Water or other drinks as appropriate can be provided.) We should gather in the driveway with chairs and tables that will facilitate the focused work to be done. Arrangements will be made in the event the meeting venue will need to be changed. 
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> The main item on the agenda--consideration of the proposed amendments to HOA ByLaws (especially pertaining to rentals and maintenance, upkeep issues, and enforcement of agreements). I remind you that before the special committee we had conversations in our meetings and a poll was conducted on relevant matters. The committee has drawn upon all such among other resources. Questions for clarification, other suggestions or proposals can be offered. We shall together decide matters and issues by which we govern ourselves.
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> I have pasted below the document of proposed changes as it was submitted to me. (See also att.) All older relevant documents I believe are posted on CP website. But I again request that the committee, as it makes its formal summary presentation at the meeting, make available for our consideration around tables the relevant physical documents and/or document-contexts (sections or parts) it considered that will aid our deliberations.  
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> For many reasons, this announced upcoming meeting is very important. There has been an effort already to accommodate schedules and to give all involved time to make accommodations to attend the meeting. Please do everything you can to be present and constructive as we consider matters that will determine for the next phase the shape of our common space.   
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> vlw
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> Proposed Amendments to HOA Bylaws
> 
> Article X – Enforcement of Covenants, Conditions & Restrictions
> 
> Section X.1 – Board Authority
> The Board of Directors (“Board”) shall have the exclusive power to enforce all provisions of the Declaration, Bylaws, and Rules and Regulations, including without limitation the power to:
> a) Issue written “Notice of Violation” after discovery of any breach;
> b) Convene an enforcement hearing upon request of the alleged violator or at least two (2) Directors;
> c) Impose fines or other sanctions as set forth in Section X.2;
> d) Suspend the voting rights and use-rights of any Owner or Tenant, including access to common areas, pursuant to Section X.3.
> 
> Section X.2 – Fines and Penalties
> a) For every continuing violation, the Board may impose a fine not to exceed twenty-five dollars ($25) per violation. Fines shall not begin accruing until thirty (30) days after issuance of a Notice of Violation, during which the Owner may respond or cure the violation.
> b) If the violation remains uncured after the thirty (30) day period, fines may accrue on a daily or weekly basis, at the discretion of the Board, not to exceed $25 per day.
> c) A one-time administrative fee of fifty dollars ($50) may be charged if an Owner fails to respond to a Notice of Violation within the cure period.
> 
> Section X.3 – Enforcement Committee
> The Board may appoint a three-member Enforcement Committee, consisting of one Director and two Owners, to investigate alleged breaches, hold preliminary hearings, and make recommendations to the Board.
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> Article III, Section 4 – Leasing of Lots
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> Section 4.1 – Leasing Restrictions
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> 1.    No Lot may be leased unless and until the Owner has delivered to the Board, at least fifteen (15) days prior to commencement of occupancy, the following:
> a) A fully executed copy of the proposed lease, if applicable;
> b) Names and contact information for all proposed occupants;
> c) Acknowledgment of compliance with all Association Rules and this Declaration.
> 
> 2.    Owner-Occupied Rentals: If the Owner is renting a portion of their property while also residing on-site, no minimum lease term shall be required. The Owner must provide written notice to the Board of the tenant’s name(s) within seven (7) days of occupancy.
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> 3.    Non-Occupied Rentals: If the Owner is not residing at the property during the lease term, the minimum lease term shall be six (6) months. Short-term rentals, including but not limited to vacation or Airbnb-style rentals, are prohibited.
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> 4.    All tenants shall be bound by, and the Owner shall be responsible for, compliance with the Declaration, Bylaws, and Rules and Regulations.
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> Article IV – Use Restrictions and Rules
> 
> Section 4.3 – Noise Ordinance Alignment
> The Association adopts and incorporates by reference the City of Decatur’s noise ordinance. Any violation by an Owner or occupant shall also constitute a violation of the Association’s rules.
> 
> Section 4.4 – Trash & Parking Compliance
> Owners and tenants must store all refuse in approved containers and park only in designated spaces. No more than two (2) vehicles per residence are permitted on a permanent basis: one in the garage and one in the parking pad.
> 
> Section 4.5 – Owner Notification of Leasing
> Owners must notify the Association in writing of their intent to lease at least fifteen (15) days in advance for Non-Occupied Rentals, and within seven (7) days of occupancy for Owner-Occupied Rentals. The Board shall maintain a registry of leased Lots.
> 
> Section 4.6 – Expectations of Renting Owners
> Leasing Owners shall:
> a) Maintain their Lots in good repair;
> b) Participate in at least one (1) HOA committee or annual meeting per calendar year;
> c) Abide by all common-area standards.
> 
> Failure to do so may result in the imposition of an annual non-participation fee of one hundred dollars ($100).
> 
> Section 4.7 – Fees & Fines for Non-Compliance
> 
> · Fine for Noise, Trash, Parking, or Occupancy Violations: up to $25 per day after notice and cure period;
> 
> · Fine for failure to notify the Board of a lease: $150.
> 
> Section 4.8 – Corporate Investor Transfers
> No Lot may be transferred to, or held by, a corporate entity unless approved in advance by a majority of the Board and ratified by a majority vote of the Members at a duly called meeting.
> 
> Section 4.9 – Grandfathering of Existing Owners
> Any leasing arrangements or Owner practices that were permissible prior to the adoption of these amendments shall remain valid for those Owners, provided that such practices are disclosed to the Board in writing within ninety (90) days of adoption. Grandfathered status shall apply only to the current Owner and shall not transfer upon sale of the property.
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> -------------------
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> Submitted by: Special Committee: Molly Pastin and Ron Baggett to HOA President: 8/31/2025 
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> ------------------
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> Distributed to HOA Owners: 9/6/2025
> 
> vlw
> 
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