[Everyone] Announcement of Scheduled HOA Meeting and Document

[Vincent Wimbush]

Greetings to Chelsea Place Neighbors/Owners.

Consider this communication a (21-day) reminder notification of the
important HOA Meeting scheduled for* Sunday, September 28*. I propose the
prompt start of the meeting at *5:00pm*. Given the agenda and import of
this meeting I recommend that we not make this a cookout meal event. (Water
or other drinks as appropriate can be provided.) We should gather in the
driveway with chairs and tables that will facilitate the focused work to be
done. Arrangements will be made in the event the meeting venue will need to
be changed.

The main item on the agenda--consideration of the proposed amendments to
HOA ByLaws (especially pertaining to rentals and maintenance, upkeep
issues, and enforcement of agreements). I remind you that before the
special committee we had conversations in our meetings and a poll was
conducted on relevant matters. The committee has drawn upon all such among
other resources. Questions for clarification, other suggestions or
proposals can be offered. We shall together decide matters and issues by
which we govern ourselves.

I have pasted below the document of proposed changes as it was submitted to
me. (See also att.) All older relevant documents I believe are posted on CP
website. But I again request that the committee, as it makes its formal
summary presentation at the meeting, make available for our consideration
around tables the relevant physical documents and/or
document-contexts (sections or parts) it considered that will aid our
deliberations.

For many reasons, this announced upcoming meeting is very important. There
has been an effort already to accommodate schedules and to give all
involved time to make accommodations to attend the meeting. Please do
everything you can to be present and constructive as we consider matters
that will determine for the next phase the shape of our common space.

vlw







*Proposed Amendments to HOA Bylaws*

*Article X – Enforcement of Covenants, Conditions & Restrictions*

*Section X.1 – Board Authority*
The Board of Directors (“Board”) shall have the exclusive power to enforce
all provisions of the Declaration, Bylaws, and Rules and Regulations,
including without limitation the power to:
a) Issue written “Notice of Violation” after discovery of any breach;
b) Convene an enforcement hearing upon request of the alleged violator or
at least two (2) Directors;
c) Impose fines or other sanctions as set forth in Section X.2;
d) Suspend the voting rights and use-rights of any Owner or Tenant,
including access to common areas, pursuant to Section X.3.

*Section X.2 – Fines and Penalties*
a) For every continuing violation, the Board may impose a fine not to
exceed twenty-five dollars ($25) per violation. Fines shall not begin
accruing until thirty (30) days after issuance of a Notice of Violation,
during which the Owner may respond or cure the violation.
b) If the violation remains uncured after the thirty (30) day period, fines
may accrue on a daily or weekly basis, at the discretion of the Board, not
to exceed $25 per day.
c) A one-time administrative fee of fifty dollars ($50) may be charged if
an Owner fails to respond to a Notice of Violation within the cure period.

*Section X.3 – Enforcement Committee*
The Board may appoint a three-member Enforcement Committee, consisting of
one Director and two Owners, to investigate alleged breaches, hold
preliminary hearings, and make recommendations to the Board.
------------------------------

*Article III, Section 4 – Leasing of Lots*

*Section 4.1 – Leasing Restrictions*

1.    No Lot may be leased unless and until the Owner has delivered to the
Board, at least fifteen (15) days prior to commencement of occupancy, the
following:
a) A fully executed copy of the proposed lease, if applicable;
b) Names and contact information for all proposed occupants;
c) Acknowledgment of compliance with all Association Rules and this
Declaration.

2.    Owner-Occupied Rentals: If the Owner is renting a portion of their
property while also residing on-site, no minimum lease term shall be
required. The Owner must provide written notice to the Board of the
tenant’s name(s) within seven (7) days of occupancy.

3.    Non-Occupied Rentals: If the Owner is not residing at the property
during the lease term, the minimum lease term shall be six (6) months.
Short-term rentals, including but not limited to vacation or Airbnb-style
rentals, are prohibited.

4.    All tenants shall be bound by, and the Owner shall be responsible
for, compliance with the Declaration, Bylaws, and Rules and Regulations.
------------------------------

*Article IV – Use Restrictions and Rules*

*Section 4.3 – Noise Ordinance Alignment*
The Association adopts and incorporates by reference the City of Decatur’s
noise ordinance. Any violation by an Owner or occupant shall also
constitute a violation of the Association’s rules.

*Section 4.4 – Trash & Parking Compliance*
Owners and tenants must store all refuse in approved containers and park
only in designated spaces. No more than two (2) vehicles per residence are
permitted on a permanent basis: one in the garage and one in the parking
pad.

*Section 4.5 – Owner Notification of Leasing*
Owners must notify the Association in writing of their intent to lease at
least fifteen (15) days in advance for Non-Occupied Rentals, and within
seven (7) days of occupancy for Owner-Occupied Rentals. The Board shall
maintain a registry of leased Lots.

*Section 4.6 – Expectations of Renting Owners*
Leasing Owners shall:
a) Maintain their Lots in good repair;
b) Participate in at least one (1) HOA committee or annual meeting per
calendar year;
c) Abide by all common-area standards.

Failure to do so may result in the imposition of an annual
non-participation fee of one hundred dollars ($100).

*Section 4.7 – Fees & Fines for Non-Compliance*

· Fine for Noise, Trash, Parking, or Occupancy Violations: up to $25 per
day after notice and cure period;

· Fine for failure to notify the Board of a lease: $150.

*Section 4.8 – Corporate Investor Transfers*
No Lot may be transferred to, or held by, a corporate entity unless
approved in advance by a majority of the Board and ratified by a majority
vote of the Members at a duly called meeting.

*Section 4.9 – Grandfathering of Existing Owners*
Any leasing arrangements or Owner practices that were permissible prior to
the adoption of these amendments shall remain valid for those Owners,
provided that such practices are disclosed to the Board in writing within
ninety (90) days of adoption. Grandfathered status shall apply only to the
current Owner and shall not transfer upon sale of the property.









-------------------

Submitted by: Special Committee: Molly Pastin and Ron Baggett to HOA
President: 8/31/2025

------------------

Distributed to HOA Owners: 9/6/2025

vlw
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://chelseaplacedecatur.com/pipermail/everyone/attachments/20250906/ec20c484/attachment-0001.htm>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Proposed Amendments to HOA Bylaws.pdf
Type: application/pdf
Size: 50760 bytes
Desc: not available
URL: <http://chelseaplacedecatur.com/pipermail/everyone/attachments/20250906/ec20c484/attachment-0001.pdf>